HOW TO IMPLEMENT ELECTRONIC INVOICING IN YOUR ORGANIZATION
THE 4 STEPS
1. SIGN YOUR INVOICES WITH YOUR OWN QUALIFIED CERTIFICATE
Signature with qualified Electronic Seal recognized in the EU by the eIDAS regulation.
2. TRANSMIT THE INVOICES YOU HAVE SIGNED TO YOUR CUSTOMERS
Security and automation in sending/receiving electronic invoices.
3. VALIDATE THE INVOICES YOU RECEIVE FOR AUTHENTICITY, INTEGRITY AND FORMAT
Qualified service for validating electronic invoices, ensuring the dematerialization of processes with complete legal security.
4. ARCHIVE AND PRESERVE INVOICES FOR THE LEGAL PERIOD OF 10 YEARS
Digital archiving and preservation service ensuring the latest legal requirements for electronic invoicing.
SIGN AND TRANSMIT YOUR INVOICES
Steps 1 and 2
Discover our solutions
Contact your Billing Software Provider
Evaluate whether it has integration with platforms for sending electronic invoices and compare market solutions in terms of pricing, invoice transmission, integration levels, interoperability with other platforms (your customers can use different platforms), automation and service levels, etc.
Discover the ESPAP service
If you sign few invoices, as an alternative to the market, try the State solution provided by ESPAP, which is still free and ready to go available.
Steps 3 and 4
VALIDATE, ARCHIVE AND PRESERVE YOUR INVOICES
NEW INVOICE VALIDATION ARCHIVE AND PRESERVATION SERVICE IVAPS
DISCOVER THE FEATURES OF THE IVAPS SERVICE:
• Validate the authenticity of the origin of the invoices and validate the XML format, and whether the INVOICE complies with all the fields and format required by the Cius-Pt standard;
• Intuitive dashboard and sending of email notifications of Electronic Invoices rejected in the system due to attempted fraud or errors in the invoice;
• Electronic archive (Cloud or on the client) in different folders of received and validated invoices, for easy searching;
• Preservation of invoices for 10 years (legally required) – invoices signed in PDF or XML format usually have a maximum validity of 3 years and at the end of this period they are no longer valid.
• To ensure validity for 10 years, our service automatically applies a chronological stamp (Timestamp) to the appropriate Archive format – (Long Term Archiving).
In this way, companies and public entities guarantee the preservation of their invoices.
AUTHENTICITY
Guarantees the identity of the entity issuer of the electronic invoice.
INTEGRITY
Allows you to detect any changes to the content of the electronic invoice.
SECURITY
Ensures the existence of mechanisms insurance in the process of creating electronic invoices, which allow the its control.
ARCHIVE AND PRESERVATION
Ensure the archiving and preservation of electronic invoices received in accordance with the legal requirements set out in DL 28-2019, in articles 19 and subsequent ones.
GUARANTEE
Ensure that you only accept invoices that meet FE (Cius-PT) requirements and that are duly signed by the issuer.
FRAUD PREVENTION
Prevent fraud with electronic invoices that generate huge losses each year for Public Administration and companies.
API
API availability for integration.
FREE SERVICE
Free* service at this stage, applied to our customers and partners.*See the associated conditions. Contact us.
SUPPORT
Dedicated technical support.