HOW TO IMPLEMENT ELECTRONIC INVOICING IN YOUR ORGANIZATION

THE 4 STEPS

1. SIGN YOUR INVOICES WITH YOUR OWN QUALIFIED CERTIFICATE

Signature with qualified Electronic Seal recognized in the EU by the eIDAS regulation.

2. TRANSMIT THE INVOICES YOU HAVE SIGNED TO YOUR CUSTOMERS

Security and automation in sending/receiving electronic invoices.

3. VALIDATE THE INVOICES YOU RECEIVE FOR AUTHENTICITY, INTEGRITY AND FORMAT

Qualified service for validating electronic invoices, ensuring the dematerialization of processes with complete legal security.

4. ARCHIVE AND PRESERVE INVOICES FOR THE LEGAL PERIOD OF 10 YEARS

Digital archiving and preservation service ensuring the latest legal requirements for electronic invoicing.

SIGN AND TRANSMIT YOUR INVOICES

Steps 1 and 2

Discover our solutions

HSM Cloud Qualified Certificate for
Electronic Invoicing
Ideal solution for using software already integrated with DigitalSign
Legislation now requires all electronic invoices to be signed with a Qualified Digital Certificate (Qualified Electronic Seal).
BEFORE: 125€
NOW: 59€
Certificate valid for 12 Months
* To all mounts must be added the VAT at the tax rate in force
DS Invoice
If your invoicing software is not yet integrated with DigitalSign, you can use the DS Invoice application, a low-cost and user-friendly solution, which guarantees full compliance with the applicable legislation, to sign and send your invoices.
BEFORE: 290€
NOW: 269€
Certificate valid for 12 Months
* To all mounts must be added the VAT at the tax rate in force

Contact your Billing Software Provider

Evaluate whether it has integration with platforms for sending electronic invoices and compare market solutions in terms of pricing, invoice transmission, integration levels, interoperability with other platforms (your customers can use different platforms), automation and service levels, etc.

Discover the ESPAP service

If you sign few invoices, as an alternative to the market, try the State solution provided by ESPAP, which is still free and ready to go available.

Steps 3 and 4

VALIDATE, ARCHIVE AND PRESERVE YOUR INVOICES

VALIDATE THE INVOICES YOU RECEIVE FROM YOUR SUPPLIERS NEW FREE SERVICE - DS IVAPS
Simple and fast integration through this service, facilitating the submission of your invoices by upload or via API to our qualified validation service, ensuring that the invoice you received is legitimate and complies with the Cius-Pt format.
ARCHIVE AND PRESERVE THE INVOICES YOU RECEIVE FROM YOUR SUPPLIERS NEW FREE DS IVAPS SERVICE
After the validation process, archive your invoices in a simple and secure manner and ensure their preservation over time, extending the validity period of electronic documents through Long Term Archive (LTA).

NEW INVOICE VALIDATION ARCHIVE AND PRESERVATION SERVICE IVAPS

DISCOVER THE FEATURES OF THE IVAPS SERVICE:

• Validate the authenticity of the origin of the invoices and validate the XML format, and whether the INVOICE complies with all the fields and format required by the Cius-Pt standard;

• Intuitive dashboard and sending of email notifications of Electronic Invoices rejected in the system due to attempted fraud or errors in the invoice;

• Electronic archive (Cloud or on the client) in different folders of received and validated invoices, for easy searching;

• Preservation of invoices for 10 years (legally required) – invoices signed in PDF or XML format usually have a maximum validity of 3 years and at the end of this period they are no longer valid.

• To ensure validity for 10 years, our service automatically applies a chronological stamp (Timestamp) to the appropriate Archive format – (Long Term Archiving).

In this way, companies and public entities guarantee the preservation of their invoices.

THE MAIN ADVANTAGES OF OUR ELECTRONIC INVOICING SERVICES.

AUTHENTICITY

Guarantees the identity of the entity issuer of the electronic invoice.

INTEGRITY

Allows you to detect any changes to the content of the electronic invoice.

SECURITY

Ensures the existence of mechanisms insurance in the process of creating electronic invoices, which allow the its control.

ARCHIVE AND PRESERVATION

Ensure the archiving and preservation of electronic invoices received in accordance with the legal requirements set out in DL 28-2019, in articles 19 and subsequent ones.

GUARANTEE

Ensure that you only accept invoices that meet FE (Cius-PT) requirements and that are duly signed by the issuer.

FRAUD PREVENTION

Prevent fraud with electronic invoices that generate huge losses each year for Public Administration and companies.

API

API availability for integration.

FREE SERVICE

Free* service at this stage, applied to our customers and partners.
*See the associated conditions. Contact us.

SUPPORT

Dedicated technical support.

New Service
Launch to
November 28th
Use our services for free in this launch phase. Sign up so we can contact you and benefit from this offer.